Scott Simons Architects

Part Time Marketing/Administrative Assistant

Scott Simons Architects, located in Portland, is a 12-person architectural firm committed to design excellence that is grounded in sustainability and elevates human potential.

Job Description:
 We are looking for an upbeat individual who can assist with office operations. The job includes administrative and marketing support to help our projects run smoothly.  The ideal person will be organized, curious, proactive, flexible, have strong written and verbal communication skills, and be able to work well with a team.  This position is 20 – 25 hours/week, ideally Mon-Friday.  


  • Finance – Assist with accounts payable / receivable (pay bills, create invoices and update financials in QuickBooks), benefits, and contracts.  Help monitor project budgets.

  • Admin – Answer the phone, prepare meeting agendas, handle procurement of office supplies, and office tasks as needed.  Help with day-to-day office management.

  • Marketing – Serve as point person for proposal logistics, assist with proposal writing, editing, graphics, formatting, etc. Help keep databases current.

  • HR – Help maintain office records and assist with HR tasks.

Required Skills

  • Proficiency in Word and Excel; knowledge of Quickbooks desirable.

  • Knowledge of In-Design desirable; some graphic design training

  • Excellent interpersonal skills

  • Effective verbal and listening communications skills

  • Attention to detail and high level of accuracy

  • Effective organizational and time management skills

  • Ability to work both independently and collaboratively

  • Minimum college degree

Please send resume and references to:

Jeannette Schram